General board meeting software enables board members to complete much of the governance process online. One of the main features is the capability to record meetings as well as creating detailed voting reports and obtaining eSignatures. Some portals also provide video conferencing, which aids to make meetings more engaging for all stakeholders.
In addition to meeting management general board software must have features that allow simple document sharing and collaboration. This will improve the efficiency of directors and board engagement and board engagement, both of which are crucial to good governance. It is vital to ensure the platform can handle different file formats. Directors will be able to avoid having to manually forward attachments and emails or create multiple copies of files.
The software should permit the use of annotations as well as highlighting tools. These tools can be used to highlight important sections in documents and ensure everyone in a gathering is aware of what’s being discussed. It is also essential that attendees use specific passages in the documents to back up their points of view or to raise any issues. This helps to avoid time spent during the meeting trying to clarify issues.
Software should be available in versions for desktops as well as tablet and mobile. This allows board members to access information and prepare for meetings regardless of the location or device they are using. Some solutions allow printer-friendly formats to those who prefer paper or don’t want to work with screens for long periods of time.
